Does SMJ prepare/file IRS form 990?
No, we do not prepare and/or file IRS form 990 (or the CT-12 for Oregon). We recommend organizations that need help with their 990 work with a CPA. We are happy to work with our clients’ CPA to provide the financial information needed to complete the 990.
Does SMJ provide audit or financial review services?
No, audits and financial reviews are outside of our scope. If you are looking to get an audit or review, we can provide CPA recommendations.
What accounting software does SMJ use?
We use a high-end, professional accounting software called Sage 300. This software enables us to easily track restricted funding and/or contracts, custom design financial statements, and enforce an audit-trail where every entry is hard posted and can only be changed with an adjusting entry. Our reports will ensure that you are getting the information you need.
Does SMJ work with nonprofits of all sizes?
We work with nonprofits that have an annual operating budget of at least$250,000. Our largest clients have budgets of over $10M.
On a high level, what do SMJ’s bookkeeping services include?
As a full-service bookkeeping company, we can provide a variety of services, including accounts payable, accounts receivable, budget reporting, general ledger maintenance, tracking restricted funds, and allocation of indirect pools. We also offer analysis and consulting services to help with creating accounting systems and procedures, building the chart of accounts (multi-levels), implementing internal controls, and designing financial statements and compilations.
Does SMJ work with an online accounts payable and/or reimbursement platform?
SMJ has partnered with BILL to offer our clients an efficient, online accounts payable, reimbursement, and accounts receivable solution. BILL offers SMJ clients reduced fees when the account is set-up under the SMJ console.
Does SMJ administer payroll or prepare/file W-2s?
No, payroll is outside of our scope of services. We require that our clients work with a third-party payroll provider. There are many to choose from.
How much do SMJ’s bookkeeping services cost?
We bill on a pre-determined, flat fee each month, based on the size of the organization and the complexities of the financials. We schedule a meeting to gather in-depth information about the organization in order to determine a proposed monthly fee. Fees are reviewed annually and compared to actual hours worked. Most services needed are covered by the monthly fee. However, services not included are billed at our hourly rate.
How can I learn more?
Fill out the form on our contact page and we’ll reach out about scheduling a time to connect.